Script For General Meetings

Introduction

Good evening and welcome to this general meeting of the Walton and Hersham Labour Party. My name is [name of chair] and I am your chair for this evening.

May I take this opportunity to remind you to turn off any mobile phones or to set them to silent.

Before we begin may I also remind everyone that this is a closed meeting, which means that all members present must be fully paid up individual members of the Labour Party.

If you are new to the Party, this meeting or have not yet met any of the current officers, please do not be offended if you are asked to produce your membership card and/or proof of identity.

If you are new to this meeting and would like to introduce yourself then please raise your hand now.

For any of you who do not know who we are, your Walton and Hersham branch officers are:

  • [name of secretary] as your secretary
  • [name of treasurer] as your treasurer
  • [name of vice-chair] as your vice-chair
  • [name of membership secretary] as your membership secretary
  • [any others officers]

If you have not yet signed into the meeting, the attendance sheet is being circulated now and the secretary would be most grateful if all members present could ensure that they have signed in before leaving the meeting.

This meeting will last for a maximum of 2 hours, but will conclude once the official business and agenda items for discussion have been completed.

For those of you who are unfamiliar with the format of these meetings, I shall now read our meeting guidelines, which are a summary of the official standing orders. A hard copy of which is available to all members during this meeting from the secretary, should anyone wish to refer to them.

Meeting Guidelines

The primary function of this meeting is to provide members with the opportunity to participate in Party activities through social contact, political debate and policy discussion; and to establish objectives for the Party in the area for campaigning, the development of Party organisation and the promotion of links with sympathetic individuals and bodies within the wider community.

Plans for campaigning on local issues, the development of community engagement and the strengthening of both links and communication with individual members, affiliates, supporters and community groups should be central to all business.

This meeting follows a pre-set agenda, which has been circulated to all members prior to the meeting. The agenda for this meeting is fixed. Agenda items for future meetings, including AOB, must be received by the secretary in writing not less than 14 days prior to the meeting for which they are intended.

No motion shall be discussed at this meeting until it has been moved and seconded. Speakers of the motion shall address the chair and shall only speak once on any motion, except by permission of the chair. No speaker shall be allowed more than five minutes, unless agreed by the meeting.

Voting shall be by show of hands. The chair may give a casting vote in the event of a split decision.

This meeting shall be conducted in a friendly and orderly manner, with the goal to maximise participation from members. No member shall be precluded from attendance because they cannot gain access to the meeting place for any reason. Harassment or intimidation of any member is unacceptable as is any form of discrimination on the basis of gender, age, sexual orientation and gender identity, disability or race.

Any member acting in an unruly or disruptive manner, in contravention of the standing orders, may be asked to leave the meeting.

Before we move onto the official business, does anyone have any questions regarding the format of the meeting or the standing orders?

[Proceed to AGENDA]

Closing

We have come to the end of the meeting. Before I close the meeting may I take this opportunity to thank all those who provide ongoing service and to everyone in attendance for taking the time to attend the meeting.

General meetings like this are a necessary formality, but our work continues outside of these meetings. If you haven’t yet done so, please visit our website at: [website URL] and join the ongoing conversation on Social Media.

May I also take this opportunity to remind members that we meet regularly for informal coffee and breakfast mornings, details of which are sent out in advance by the secretary. These are informal gatherings at which no minutes are taken and no record of attendees is kept. It is just an opportunity to meet fellow members and supporters of the Labour Party.

Finally…

The date of the next general meeting will be (TBC). I hope to see you all there.

Thank you once again for your attendance and have a safe journey home.

I now declare this meeting closed.

A PDF copy is available here: whlp-script-for-general-meetings

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